6. Judges and Athletes
As one bodybuilder said to me, "Hindi po mapapakain ng medalya ang aking pamilya". Medals won't be able to feed my family. So obviously some cash prizes will attract more athletes. Yes there are people who are happy by the title alone. But no one will complain if there are some prizes as well. So far in the Philippines, we seem to be lucky enough that even some events with token prizes still gets a fair amount of bodybuilders.
However, with this increase in prizes comes with it the headache when complaints come in after the contest questioning the result. So you better get some reputable judges. For me, a judge needs to have two qualities - integrity and know how, in that order of importance. It doesn't matter that a person has passed a judge certification course, if he has a history of criminal misconduct, I wouldn't spend the time of day on him. Remember it is you who's going to get the complaints from the bodybuilders and their supporters if the judging becomes questionable, not the judges themselves.
If you really must put sponsors as judges then ensure that you have a method of dropping the top and lowest scores for each athlete to ensure fairness. This is in fact the way other artistic events in the olympics are judged.
There has also been a change in the bodybuilding scene over the years. The preference has switched from size, to symmetry, to definition, to all of the above. So the organizer should ensure that there is a judges meeting before the event to have a consistent scoring among the judges. Discuss with them any point deduction system you want to put in place for the event.
Lastly, though this is still a pipe dream, it would nice to flash the bodybuilder's score right after their freeposing routine, as I don't think they actually do judge the posing routine anyway (This I'am not sure). This can easily be done through existing technology. Though it might break protocol on most of the existing bodybuilding organizations, so again, it's just my pipe dream.
5. Lights, Camera, Action
Well not really like in the movies, but a stage, lights and sound will definitely enhance any show. I know a few organizers actually spends a small fortune on these. The one in Hong Kong is definitely a showcase like no other. They have female models wielding light sabers, revolving stage, laser lights, smoke machines, etc. The only gimmick I haven't seen from them would be the athletes making an entrance suspended by ropes or sprouting out from the stage floor.
Ok, now back to reality, if you can't afford the convention centers or the grand ballroom, then make the most of what you have. The usual stage setup that I usually see is a stage with a left and right entrance. If you do not have a stage, then take advantage of the different ambiance of the closeness of the athletes to the audience.
Most stage managers will try to arrange the bodybuilders in a semi circle if there are a lot of athletes. This will work up to some point, up until the guys at the edge needs to face sideways in order to fit on the stage. Remember, they may form a semi circle, but all of them should still be facing the front. Otherwise, if the front double bicep pose is called, the judges will only see the sides of the bodybuilders positioned on the edge of the stage.
Some will try to line them into different rows, which for me, creates undue distractions as the guys at the back goes through endless fidgeting while the bodybuilders in front do their poses.
I would rather have them stand by the wings of the stage, or move out the stage altogether to be called once it is their turn. They should be out of the direct eye line of the judges. The only time I find acceptable to have that many people on stage is during the introduction and the finale.
I haven't seen such garish lighting as the one used inside a movie theater. Now don't get me wrong, it is not that they didn't have lighting, they just have bad lighting. Sometimes we have too many bells and whistles that the basic lighting is ignored.
If lighting is limited, or if your lighting guy can't illuminate the whole stage properly, make sure you mark the stage to inform the bodybuilders on where to stand to get good lighting. Sometimes bodybuilders get carried away and goes to the stage's edge in the mistaken notion that they would look better when in fact the judges and the audience could only see their outline once they've crossed the line.
One of the most common sights in birthdays, anniversaries or any celebrations nowadays in the Philippines is the tarpaulin. Unfortunately, I haven't seen one in matte that would not reflect the light back. If the tarpaulin is used as the stage backdrop, the spotlight will ultimately shine on it. The reflected light will provide glare to the audience, making it uncomfortable to watch the proceedings. If you must have it to acknowledge the sponsor, put it on the sides of the stage. Keep the stage backdrop as matte as possible so that the spotlight can work it's magic on the athlete and not provide undue distraction instead.
to be continued...
3. Communication
One of the most important thing for a show to run smoothly is the effective communication between the major players behind the scenes. The stage director needs to get the cue from the emcees while he gives the cue to the sound and lighting guy as well as the smoke machine guy, and finally the athlete. Only through this can they properly introduce the athletes. The judges as well need to communicate with the stage manager on which athletes he wants to call out for comparisons. As well as the order of the athletes he wants to compare.
If budget is a concern on renting these gadgets, plan an alternative, like hand signals, sms, or for multi-party communication try whatsapp or viber so that everyone is aware of their cue.
The security team needs this as well to be on top of things. Providing order when the crowd suddenly all stand up blocking the view of the audience seated at the back. Or worse those who move around to occupy the front seats.
4. The Run Through
I had experienced the nightmare of waiting for more than two hours outside the main hall because the director needed the athletes to do the rehearsals before the afternoon (which turned out to be an evening) show. I was like, how difficult could it be walking into the mike, saying your name and place of residence? I was not happy with the wait, but the show did run rather smoothly.
The need for rehearsals boils down to the different degree of understanding of each athlete. No one can read your mind, not everyone can comprehend tagalog or english. So the best way is to do the rehearsals.
Ensure the athletes know where they should stand during the introduction, the call outs, the free posing, and the awarding ceremony. Sometimes the prize announcement and victory pose is the most chaotic part of the event.
Actual demonstration on how to do it is better than giving instructions.
While we're on this topics, emcees need to run through the athletes and judges' name, so that hey can introduce them correctly. We have a myriad of dialects in the Philippines which makes pronouncing the unfamiliar surnames a challenge. Add to that the parents seems to have been getting creative when picking their kid's name. So there are a lot of variations from the normal Juan and Pedro to the unusual Novs and Skylove. This problem is compounded by foreign names which are tongue twisters by themselves.
The organizers should also have a backup spiel for the emcees, just in case there are technical troubles. These spiels could be as short as thanking the sponsors to as long as describing how the sponsor's product is going to be beneficial to the audience - an ad placement, plain and simple. Nobody wants dead air, where the audience is left wondering what's happening or what is next to come.
to be continued...
2. Provide time for the athlete's 15 minutes of fame
Organizers might need to adjust the length of the show depending on the number of entries. I know this is a pain for the organizers because of last minute entry. The smaller organizers might not be able to stomach this as registration fees are one way for them to earn money. But the only way to go forward is to be strict with entry deadlines.
I know of an organization that mandates that all athletes should be called out for comparisons, regardless whether the judges specifically asked for them. This is to ensure no athletes are missed out. At least that's what stated in their rule book. Whether it is actually enforced, I don't know. The other way of doing it is to limit the number of athletes in your show. The Mr. Kadayawan event in Davao has been notable in this aspect.
Now if you have 40 athletes competing in a category, this will be tough. Allocating time for them to do their introductory pose and their comparison call outs will help in better judging. Again the time is dependent on the size of your stage, though I wouldn't put more than 10 athletes at a time, for the photographer's sake. Some organizations pick up the top 15 just by their quarter turns before delving deeper into the competition. This is a shame.
If you plan to put more than 10 people on stage, at least give the judge a second look at the athletes. As shown in the picture above, don't make the mistake of taking the easy way out and do the switch like the second row. This will not give the guys on the edge visibility to the judges. The guys at the center will remain at the center. The better, but a bit more confusing switch would be the bottom row. This give the guys on the edge a chance to be seen at the center, where presumably the better lighting can be found.
In the Jakarta competition they ask athletes in a couple of categories to do their introductory pose, I reckon they could have saved time if instead of calling 1 athlete at a time, they had 2 or 3 athletes do their poses together as the stage was fairly big anyway. The audience interest would've waned after the first 10 athletes.
One last thing, do you really need to have that intermission dance or song number in the contest? Why not allocate that time for the proper comparison call outs instead? Remove any unnecessary items in the program. Only consider these add-ons if you find yourself lacking in athletes or if you have a certified celebrity guest.
to be continued...
It's been a long time since I've updated this blog, so let's start the ball rolling once again with this year-ender post. But first, I want to greet everyone a Merry Christmas and Happy Holidays. I've been lucky enough to visit some interesting places this year with the help of some friends, and have experienced how different organizers put up their shows. In this post, I will list down points I believe are essential to put on a successful competition.
1. Start on time.
It does not make sense for the organizer to put a very early start time when everyone knows that it won't start on time. I know this is widely practiced for weddings, where invitations lists the ceremony an hour early to ensure all the guest arrives before the actual ceremony begins. But this is a bodybuilding competition, where diets, pump, loading, etc are timed so that the athletes reach their peak condition when they step onstage.
We should stop using Filipino time, we should be on time.
OK, so what about if one of the VIPs or judges has not arrived yet?
My simple answer would be start the program without them.
For the case of the late judge, the odd number rule of thumb doesn't guarantee that there won't be a tie anyway. It would just make it harder, but not impossible. If you're out of luck and there is indeed a tie, have the head judge break the tie. When the late judge arrives, you can add him in the next category.
For the case of the late VIP, usually a local politician or a major sponsor, acknowledge them appropriately after they arrive at the venue during the lull or a logical break in the event.
to be continued...
As one bodybuilder said to me, "Hindi po mapapakain ng medalya ang aking pamilya". Medals won't be able to feed my family. So obviously some cash prizes will attract more athletes. Yes there are people who are happy by the title alone. But no one will complain if there are some prizes as well. So far in the Philippines, we seem to be lucky enough that even some events with token prizes still gets a fair amount of bodybuilders. 
